Junior Facilities & Fleet Coordinator

The role:

The Junior Facilities and Fleet Coordinator at Alten supports the management of both the office environment and company fleet, ensuring a safe, clean, and efficient workspace and smooth operation of company vehicles. This hands-on role involves assisting with facility tasks, coordinating vehicle use and maintenance, and facilitating vendor interactions under the guidance of senior staff.

Key Responsibilities:

Facilities Maintenance Support

• Assist in scheduling and coordinating maintenance activities to keep the office area clean and functional.
• Direct receptionists and coordinate office services as required.

Fleet Coordination

• Manage scheduling and availability of company vehicles, ensuring readiness for employee use.
• Coordinate regular vehicle maintenance, inspections, and repairs to maintain fleet safety and efficiency.
• Track vehicle mileage, fuel usage, and service records to support cost-effective fleet management.

Vendor and Contractor Liaison

• Act as a primary contact for facility-related vendors (e.g., cleaning, security) under senior team supervision.
• Monitor vendor service quality to ensure contract standards are met.

Health and Safety Assistance

• Collaborate with HR to maintain health and safety standards in the office.
• Support emergency drills and health and safety awareness initiatives.

Inventory and Supplies Management

• Track office supply inventory and coordinate restocking as needed.
• Assist with equipment checks and arrange minor repairs or replacements.

Internal Communication and Coordination

• Act as a point of contact for employee questions related to facilities and fleet, escalating to senior team members as needed.
• Facilitate minor office moves and setup requirements.

Financial Support for Facilities and Fleet Expenses

• Assist with tracking expenses related to facilities and fleet, processing invoices under supervision.
• Identify basic cost-saving opportunities in daily operations.

Security and Access Control Assistance

• Coordinate employee access to office areas with the IT team.
• Support access log maintenance and keycard management.

Qualifications and Skills:

• Team Collaboration: Ability to work effectively within a team environment.
• Communication Skills: Clear communication for interacting with internal teams and vendors.
• Attention to Detail: Accuracy in handling supplies, schedules, and fleet records.
• Problem-Solving Mindset: A proactive approach to tackling facility- and fleet-related issues.

Educational/Professional Requirements:

• A prefered experience in facilities, fleet coordination, office management, or a related field.
• Familiarity with Microsoft Office and basic office systems is a plus.
• You are fluent in both Dutch and English.